How To Optimize Your Schedule & Prevent Burnout
Spray tanning may be your passion, but even the most dedicated artists can hit a wall without the right boundaries in place. Between back-to-back appointments, last-minute bookings, and all the behind-the-scenes admin, it’s easy to lose track of your time—and yourself.
Enter Vagaro: your behind-the-scenes scheduling assistant that helps you streamline your day, preserve your energy, and build a business that supports your well-being, not just your bottom line.
Take back control of your calendar and avoid burnout using Vagaro’s smart scheduling features in just three steps.
1. Protect Your Energy with Personal Time Blocks
You can’t pour from an empty cup, and with Vagaro, you don’t have to. Their personal time block feature lets you carve out time in your calendar for breaks, errands, meals, and selfcare. Whether you’re mobile or studio-based, these blocks ensure you’re working smarter, not harder.
How to Set Personal Time Blocks in Vagaro:
Open your Calendar in the Vagaro dashboard or app.
Click on the time slot where you want to add personal time.
Select “Personal Task” instead of a service.
Label clearly and color code each service, for example “Lunch,” “Admin Hour,” or “Tan Test.”
Save and repeat regularly to build a sustainable routine.
Pro Tip: Treat these blocks like client appointments — non-negotiable. Your future self will thank you.
2. Schedule Clean-Up Time Between Appointments
Running late from one client to the next? That’s a recipe for chaos. With Vagaro, you can automatically build in buffer time before and after each service for setup, sanitation, or just a breather.
This small tweak improves client experience, reduces stress, and keeps your day flowing smoothly.
How to Add Clean-Up Time in Vagaro:
Go to Settings > Service/Class Menu.
Select the service (e.g., “Full Body Spray Tan”).
Under Duration, adjust “Cleanup Time”
Go to More → Settings → Booking → Online Appointment Rules.
Scroll down to Cleanup Time Preferences and choose an option
Use Longest Cleanup at the End
Apply After Each Service
Select Save.
Save — and now Vagaro will automatically block off that clean-up window.
Pro Tip: Add longer buffers for mobile appointments to accommodate traffic or unexpected delays.
3. Set Realistic Daily Limits
Just because your calendar can be full doesn’t mean it should be. Vagaro allows you to control the maximum number of appointments per day or per service category as well as set “Working Hours” — helping you avoid overbooking and burnout.
Use this setting to ensure your schedule supports your physical energy, mental clarity, and long-term sustainability.
Ready to Take Control of Your Bookings?
If you're ready to upgrade your biz, streamline your schedule, and never answer another “when do i exfoliate?” text again—head to vagaro.com/pro/tanbible to grab your FREE month of Vagaro.
You’ll get:
✅ Seamless client intake forms
✅ Automated email + text comms
✅ Branded, SEO-friendly booking page
✅ Checkout + deposits handled
✅ AND the spray tan scheduling peace of mind you deserve